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Vital Statistics

To protect, promote and improve the health of our community

Birth and Death Certificates

A Certificate of Birth for each live birth in Madison County should be filed with the local registrar at the Madison County Health Department no later than ten (10) days after the child is born. Hospitals, doctors, and midwives file the necessary forms with the health department.  Only in a rare situations, such as a home birth not attended by a midwife, does a parent of the infant need to file the certificate.  

Provisional Certificates of Death for each death that happens in Madison County are also filed through the health department. The funeral director is usually responsible for filing the certificate of death.
The Health Department does not provide copies of official birth and death certificates locally. They must be obtained from the Kentucky Office of Vital Statistics.

Madison County residents wishing to obtain an official copy of a birth or death certificate have four options:

  1. Come to the Health Department's main office to obtain a birth or death certificate application. The Health Department's staff can help you fill out the application. Then you will mail the completed application to: Kentucky Office of Vital Statistics. 275 E. Main St., Frankfort, KY. 40621

  2. Call the Kentucky Office of Vital Statistics at 1.877.817.7362 to order a copy of the birth or death certificate by phone. Note that you must have a major credit card to pay for the processing and mailing of the certificate when ordering by phone.

  3. Order the birth or death certificate online at http://www.vitalchek.com. Note that you must have a major credit card to pay for the processing and mailing of the certificate when ordering online.

  4. Go to the Kentucky Office of Vital Statistics in Frankfort to request a copy in person. The office is located at 275 E. Main St., Frankfort, KY. 40621.

Kentucky Paternity Acknowledgement Program

dad holding infantEstablishing paternity is a way for unmarried parents to name a child’s legal father.   It is important for many reasons.  If done at the time of birth, the father’s name will be on the birth certificate.  This can help a child qualify for social security benefits, health insurance, life insurance and other benefits that he or she may be entitled to through the legal father.   

Parents can establish legal paternity by filling out a paternity affidavit at the hospital after the child’s birth. If not done at the time of birth, parents can also do them at the local health department, county attorney’s office, or child support office.

Make the best choice for your child, establish paternity!

To learn how to sign a paternity affidavit at Madison County Health Department, please call 859-626-4241.  More information about Paternity Acknowledgment is also available from the KY Paternity Acknowledgement Program hotline at 1-888-675-7425.

Click here for information about the law governing Vital Statistics services in Kentucky. KRS 213

Search Kentucky Revised Statutes

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